How Hawaii Medical College Improved Asynchronous Last Day of Attendance Determination Using CourseKey

How Hawaii Medical College Improved Asynchronous Last Day of Attendance Determination Using CourseKey

How Hawaii Medical College Improved Asynchronous Last Day of Attendance Determination Using CourseKey

Hawaii Medical College improved asynchronous LDA determination and gave each instructor three hours back per week using CourseKey’s asynchronous attendance solution. 

Hawaii Medical College (HMC) is an allied health school located in Honolulu, Hawaii, training students online and on ground in medical assisting, medical billing, and more.

The Problem: LDA Determination in Asynchronous Courses

In HMC’s online courses, students must complete three multi-part discussion questions per week—due on three different days of the week. After the due date, instructors would update LDA in Campus Nexus. Sometimes, students would not complete the entire discussion question or submit a question late, further complicating LDA determination. 

Instructors were spending several hours per week updating LDA in Nexus—taking time that could be better spent supporting students. At the same time, the finance department could not determine if the LDA in Nexus was, in fact, the most up-to-date LDA. 

The Solution: Access Real-Time Asycnhronous LDA With CourseKey

HMC implemented CourseKey to transfer time credit for discussion questions from D2L into Campus Nexus automatically. Instructors did not have to constantly monitor D2L for late submissions to update the LDA.

“We had two goals, and CourseKey accomplished both of them,” said Kevin Awaya, Co-Director of Education at HMC 

Goal 1: Reallocate Instructor Time To Focus On Students 

For instructors, entering LDA into Campus Nexus after every student discussion post was tedious and took time that could be better spent supporting students. Implementing CourseKey eliminated the burden from instructors, giving them back approximately three hours per week.

“Now the instructors don’t have to do anything for asynchronous attendance tracking,” said Kevin. “They spend the extra three hours per week engaging with the students instead of manually entering time. They’re very happy, because it eliminated a tedious task.” 

Instructors aren’t the only ones that are happy with the change.

Goal 2: Streamlined LDA Determination

The finance office at HMC gained a more accurate, immediate view of LDA, streamlining Return to Title IV reporting. Previously, they would have to go back and forth with instructors to ensure they had the most up-to-date student status. 

“Before CourseKey, if a student submitted late work, there would not be an automatic way to update the LDA in Campus Nexus. An instructor would have to dig around in D2L to find the late submission and update Campus Nexus with the date of the submission. The updated LDA was reliant upon the instructor’s attention to detail,” said Kevin. “Now, CourseKey automatically picks up the date of the late submission and puts it into Nexus. We’re confident the LDA in Nexus is the true LDA, and that’s because of CourseKey.”

Support Staff With Asynchronous Attendance Automation

Automating asynchronous attendance is a win-win for everyone. Instructors have more time to focus on students—ultimately benefiting the students. At the same time, administrators have the information they need to do their job efficiently and ensure that Title IV processes are accurate.

Request a demo to begin streamlining your asynchronous attendance processes.

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